AHRMD ADMINISTRATIVE, AUDITING AND DOCUMENTS CONTROLLER
The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.
In seeking to achieve these objectives, the African Union intends to strengthen its capacity to deliver by, among others, the implementation of new organization structure and the filling of vacant posts.
The Commission of the African Union invites applicants who are citizens of Member States for the short-term position of AHRMD Administrative, Auditing and Documents Controller Officer.
1. Post
Job Title: AHRMD Administrative, Auditing and Documents Controller
Post Level: P2 Step 5
Location: Directorate of Administration and Human Resources Management (AHRMD)
Duty Station: Addis Ababa, Ethiopia
Supervisor: Director, AHRMD
Direct Reports: Director, AHRMD
2. Key Objectives
To quality control all the AHRM Directorate’s Incoming and Outgoing transactional documents as well as the African Union Travel Documents prior to their dispatches and to act as the AHRMD Audit Controller focal person on all the Directorate’s administrative, transactional and legal issues with the view to ensure accuracy and integrity of the records or information of the Directorate.
3. Job Purpose
The AHRMD Administrative, Auditing and Documents Controller shall be responsible for verification, certification and clearing all incoming and outgoing documents of the AHRM Directorate as well as African Union Travel Documents with the view to ensure accuracy and integrity of information they carried. The incumbent shall also manage as focal person all audit, legal and administrative issues that are received by or emanated from the Directorate and its divisions with the view to ensure continuous improvement of the Directorate’s processes in line with its Standard Operating Procedures.
4. Key Responsibilities
• Verify, certify and clear all outgoing communication of the Directorate as well as AU Travel Documents with the view to ensure accuracy and integrity of information they conveyed;
• Act as focal person for all audit queries and prepare appropriate responses in consultation with the various divisions and offices within the Directorate;
• Follow up the implementation of the Audit recommendation and prepare status update for management consideration;
• Any other related duties as may be assigned.
5. Required Skills and Competencies
i. Functional
• Excellent Planning, monitoring and communication skills;
• Displays awareness of relevant technological solutions;
• Excellent organization, drafting; analytical and critical thinking skills;
• High accuracy level in verification and certification of documents; and
• Excellent working knowledge of the AHRMD functionalities and inter-linkages within its divisions and other directorates and departments of the Commission.
ii. Personal Ablilities
• Ability to plan work, analyze the Directorate’s legal, administrative and audit issues, anticipates risks, and sets goals within area of responsibility;
• Capacity to ensure the accuracy and integrity of information produced by the Directorate within the purview of the Rules and Regulations and Policies;
• Work and communicate effectively with all clients and AHRMD stakeholders;
• Contributes to a collegial team environment.
iii. Knowledge and Understanding
• Works with internal and external stakeholders to meet resource needs of the Directorate.
• Working knowledge of SAP would be an advantage;
• Knowledge of international personnel and financial policies, rules and regulations;
• Knowledge of ICAO regulations regarding Travel Documents;
• Knowledge in the use of Monitoring tools
6. Required Academic Qualifications and Experience
• A minimum of University Bachelor degree in Business Management, Document Security Management, or Organizational Behavior and Development, or a related field from an accredited academic institution with a minimum of 5 years of relevant professional experience.
• Excellent drafting skill of reports and minutes of procedures.
• Knowledge of production, issuance and management of travel document as well as verification and certification of documents will be an added advantage.
7. Language requirement
Proficiency in two of the AU working languages (English, French, Arabic and Portuguese) is mandatory. Knowledge of a third or all of the other working languages would be an added advantage.
8. Tenure of Appointment
The appointment will be made on fixed term contract for a period of one (1) year of which the first three (3) months shall be considered as probationary period. A further one-year contract may be offered subject to satisfactory performance and deliverables and availability of funds.
9. Gender Mainstreaming
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
10. Remuneration
Indicative lump sum salary for this position is US$6,002.83 (P2 Step 5) per month for internationally recruited staff, and US$5,035.86 (P2 Step5) for locally recruited staff, this allowance is inclusive of all allowances.
The applications must be made through the AUC E-recruitment Website http://www.aucareers.org not later than 20th November 2015
Directorate of Administration and Human Resource Management
African Union Commission
Addis Ababa (Ethiopia)
Controller of administrative documents and accounting
Created as a pan-African Continental Organization Unique in its kind, the African Union is responsible for driving the integration process fast and sustainable development of Africa by the promotion of the unit, solidarity, cohesion and cooperation between The peoples and the African States, as well as by the establishment of a new partnership with the other regions of the world. The African Union has its headquarters in Addis Ababa, capital of Ethiopia.
In view of the achievement of this goal, the African Union intends to strengthen its capacity to carry out its mission by conducting, among other things, to the establishment of a new organizational structure and recruitment to all vacancies.
The Commission of the African Union invites the citizens who are nationals of its member states to apply for the post in the short term of controller of administrative documents and accounting
1. Post
Job Title: Controller of administrative documents and accounting
Grade Level: P2 5
Department: Department of the administration and management of human resources
Duty Station: Addis Ababa, Ethiopia)
Supervisor: Director, aghr
Direct Report: Director, aghr
2. Main objectives
Control the quality of all the transactional documents incoming and outgoing of the directorate of agrh as well as the travel documents of the African Union before dispatch and act as a focal point of the audit for the dagrh on all the administrative matters, transactional and Legal of the direction in order to ensure the accuracy and integrity of the documents or information from the direction.
3. Objective of employment
The Controller of administrative documents and accounting of the dagrh is responsible for the verification, certification and validate all incoming and outgoing documents of the direction ahrm as well as the travel documents of the African Union in order to ensure the accuracy and integrity The information they wear. The incumbent must also manage as a focal point all the questions of audit, legal and administrative which are received by or from the direction and its divisions in order to ensure the continuous improvement of the processes of the direction in line with its procedures for use Standardized.
4. Main functions and responsibilities
• Check, certify and validate all outgoing connections of the direction as well as the travel documents of the au in order to ensure the accuracy and integrity of the information they transmit;
• Act as a focal point for all requests audit and prepare the appropriate responses in consultation with the different divisions and the offices of the direction;
• Monitoring of the implementation of audit recommendations and preparation of an update of state for consideration by the management;
• All other similar tasks which will be awarded.
5. Skills and competencies required
I. The functional level
• Excellent skills in planning, monitoring and communication;
• shows knowledge of relevant technology solutions;
• Excellent jurisdiction in organization, writing; analysis and criticism;
• High level of accuracy in the verification and certification of documents; and
• Excellent working knowledge of the features of the dagrh and interdependence of its divisions and other directions and services of the commission.
II. Personal skills
• Ability to plan the work, analyse administrative, legal and audit of the directorate, anticipate the risks, and set the goals within the field of its responsibility;
• Ability to ensure the accuracy and integrity of the information produced by the management in the scope of the rules and regulations and policies
• Work and communicate effectively with all the customers and the stakeholders of the daghr;
• Contributes to a collegiate team environment.
III. Knowledge and understanding
• Works with stakeholders both internal and external in order to meet the needs of the management.
• Knowledge of sap would be an asset.
• Knowledge of policies related to the expatriate staff and financial policies, as well as rules and regulations of personnel;
• Knowledge of the regulation of icao concerning the travel documents;
• Knowledge of the use of the tools of follow-up.
Qualifications and experience required
• a minimum of license of university degree in business management, the management of safety of document, or the behaviour and the development of organizational, or a relative field of a registered school with at least 5 years of professional experience appropriate .
• Excellent jurisdiction of drafting of the reports and the record of procedures.
• Knowledge of the production, the establishment and management of travel documents as well as the verification and certification of documents will be an added advantage.
2. Knowledge of languages
The competence in two of the working languages of the au (English, French, Arabic and Portuguese) is mandatory. The knowledge of a third party or all other working languages would be an added advantage.
3. Duration of the contract / terms and conditions:
The appointment to that post is made on the basis of a fixed contract for a period of one (1) year of which the first three (3) months will be considered as a probationary period. The contract will be renewable for a period of one (1) year, subject to satisfactory performance and the deliverables and the availability of funds.
4. Equal Opportunities:
The Commission of the African Union is an employer who advocates the equality of opportunity for men and women. The qualified women are strongly encouraged to submit their applications.
5. Remuneration
The salary indicative of lump sum for this item is uss6, 002.83 (P2 STEP 5) per month for the staff internationally recruited, and uss5, 035.86 (P2 step5) for local staff. This allowance is included of all the benefits.
Applications must be received by the website of the commission http://www.aucareers.org no later than 20 November 2015.
Department of public administration and the
Human Resources Management
Commission of the African Union
Addis Ababa, Ethiopia)
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